Viindoo

Odoo Community

Odoo Enterprise

Fleet Booking & Trip Management

Turn every vehicle request into a planned, tracked, on-time trip

From a VIP airport pickup to a full day of employee shuttles, capture the booking, assign the right vehicle on a visual board, run the trip from departure to arrival, and let your customers follow it online — all in one Odoo app.

Powering Your Business Growth.

Extends viin_fleet_loading_capacity - see its documentation.

Key Features

📋

Bookings from request to completion

Log every VIP or employee vehicle request with pickup and drop-off addresses, times, purpose and passenger, then move it through a clear Draft → Confirmed → In Progress → Done workflow. Bulk-confirm a whole list of draft bookings in a single click when the day’s plan is set.

📊

Visual Kanban assignment board

Drag confirmed booking items onto the right vehicle — or the right trip — on a Kanban board grouped by vehicle or by trip. What used to be a spreadsheet juggling act becomes a quick, at-a-glance drag-and-drop.

⚙

Rule-based auto-assignment

Let the planning wizard allocate a day’s unassigned bookings for you using a simple, transparent rule — Even Distribution to spread load across vehicles, or Fill Vehicles to consolidate. Anything the rule cannot match stays flagged for a quick manual follow-up, so nothing slips through.

🚘

End-to-end trip execution

Start a confirmed trip with the actual driver, vehicle and starting odometer, then close it out with the ending odometer and fuel consumption. Actual duration and schedule deviation are computed automatically for every completed trip.

⛽

Trip-linked costs and odometer

Log fuel, tolls and service costs straight from the trip they belong to, and record odometer readings against the vehicle and trip. Every cost and reading is tied to its trip, so your fleet spend is finally traceable.

📅

One calendar for every trip

See upcoming, confirmed and in-operation trips on a single planning dashboard, with dedicated lists for Confirmed, In Operation and Done. Email the schedule to a driver from a mail template, or print a PDF trip sheet complete with QR code.

📈

Analytics that close the loop

Analyze booking volume, weight and volume by purpose, state and company, and break trips down by duration, cost and schedule deviation across vehicle, driver and employee. Every finished trip feeds the next day’s plan.

🌐

Customer and employee self-service portal

Give customers and employees a portal to track their own bookings and trips — status, pickup and drop-off times, vehicle and driver — without a single phone call to your dispatch desk.

Benefits

‣

Dispatch faster, with less guesswork. A visual assignment board plus rule-based auto-planning turns a morning of manual scheduling into a few minutes of drag-and-drop and review.

‣

Every trip accountable end to end. Actual driver, odometer distance, fuel and time deviation are captured on the trip itself — so on-time performance and vehicle usage are measured, not estimated.

‣

Fleet costs you can actually trace. Because services, fuel and odometer readings are logged against the trip that incurred them, cost-per-trip and non-trip overhead stop being a mystery.

‣

Fewer status calls, happier passengers. Self-service portal access lets customers and employees check their own booking and trip status online, freeing your operators to run the fleet instead of answering the phone.

‣

Decisions grounded in real data. Booking and trip analytics turn completed operations into insight on demand, purpose and deviation — so you right-size the fleet and tighten the schedule with evidence.

Create and confirm a VIP booking

Creating and confirming a VIP airport-pickup booking with purpose, passenger, and pickup/drop-off details.

Assign bookings on the Kanban board

Launching the Vehicle/Trip Planning wizard to hand-assign a confirmed booking item onto a vehicle column on the Kanban assignment board.

Manual vehicle/trip assignment on the Kanban board

Auto-assign a day’s bookings by rule

Launching rule-based auto-assignment for a date from the Vehicle/Trip Planning wizard.

Auto-assignment from the Vehicle/Trip Planning wizard

Run a trip from Start to Done

Running a trip from Start (odometer, driver) through Done (ending odometer, fuel consumption).

See every trip on one planning dashboard

The planning dashboard showing upcoming, confirmed and in-operation trips on one calendar.

Analyze trip cost, duration and deviation

Trip analysis pivot breaking down duration, cost and schedule deviation by vehicle and driver.

Fleet trips analysis pivot by vehicle and driver

Let customers track bookings online

A portal customer self-checking their booking and trip status online.

Portal customer viewing their fleet booking status

See Fleet Booking & Trip Management in Action

Explore the booking, assignment and trip lifecycle for yourself on a live instance.

Try the Live Demo

Need help with Fleet Booking & Trip Management?

Pre-Sales & Partnership

apps.support@viindoo.com

Technical Support

apps.support@viindoo.com

Technical Requirement

Odoo version: 17.0
Editions: Community / Enterprise
Required modules: QR Code Mixin, Fleet Loading Capacity (Volume & Payload), Advanced HR Management, Fleet Drivers Management
License: OPL-1

Who Should Use This Module?

Fleet & Operations Managers

Own the schedule, the vehicles and the cost of running them; need faster dispatch and traceable spend.

Dispatchers & Fleet Operators

Assign bookings to vehicles, launch and close trips, and log costs on the ground.

Drivers

Receive the trip schedule by email or printed sheet, and record start/end odometer and fuel.

Executive & VIP Administrative Staff

Book vehicles for guests, employees and business trips and confirm them in bulk.

Customers & Employees (Portal Users)

Track their own bookings and trips online without contacting dispatch.

HR Teams

See an employee’s completed driving trips right from their HR profile.