Logistics Accounting
by Viindoo
| Lines of Code | 1082 |
| Technical name | viin_logistics_account |
| License | OPL-1 |
| Website | https://viindoo.com/apps/modules/17.0/viin_logistics_account |
| Read description for | v 18.0 v 19.0 |
| Required Apps | Invoicing (account) Discuss (mail) |
| Included Dependencies | Logistics Shipment Logistics Package Type Tracking Location QR Code Mixin Viindoo Base Viindoo Accounting |
| Extensions | Logistics Shipment Sale Integration Freight Forwarder Management |
Shipment cost and revenue in the analytic ledger
Each logistics shipment linked to an analytic account, so its cost and revenue are readable next to everything else.
Logistics Accounting (technical name viin_logistics_account) is an Odoo 17.0 app for Odoo Community and Odoo Enterprise and Viindoo Cloud, built for operations, sales, finance, management.
At a Glance
The facts of Logistics Accounting, version 0.1.1, in one place. Published by Viindoo.
How It Works
Three screens.
The shipment
With its own analytic account.
The entries
Everything posted against it.
The accounts
One per movement.
What You Get
An analytic account per shipment
Cost and revenue attributed to the movement
Readable in standard analytic reporting
No separate cost ledger
Works with the analytic plans you already use
Installed as a bridge when both apps are present
More Screens
Everything below was taken on a database seeded with real business data, on this series - not a mock-up and not a screenshot from an older version.
Analytic accounts
What This App Does Not Do
Read this before you buy. Everything below is something the app deliberately leaves to another app or to you.
Entries come from invoices, bills and timesheets.
Overhead is not spread for you.
This is the ledger side.
Logistics and Accounting.
Works Well With
Apps from the same stack, built to fit this one:
Who Should Use Logistics Accounting?
Operations
Runs the job from one record.
Sales
Sees what happened to what they sold.
Finance
Costs and bills against the movement.
Management
Reads volume and margin per lane.
Frequently Asked Questions
What does Logistics Accounting do?
Each logistics shipment linked to an analytic account, so its cost and revenue are readable next to everything else.
What does Logistics Accounting not do?
It does not post anything. Entries come from invoices, bills and timesheets. It does not allocate shared cost. Overhead is not spread for you. It does not replace the profitability report. This is the ledger side. It needs both apps. Logistics and Accounting.
Who is Logistics Accounting for?
Operations: Runs the job from one record. Sales: Sees what happened to what they sold. Finance: Costs and bills against the movement. Management: Reads volume and margin per lane.
Which Odoo version and editions does it support?
Odoo 17.0 - Odoo Community, Odoo Enterprise, Viindoo Cloud. Upgrades to a newer Odoo series are a separate purchase for that series.
What does it depend on?
It installs on top of: viin_logistics, viin_account, account. Odoo installs them with it.
How do I set it up?
Three screens.
What works well with it?
Logistics Shipments (viin_logistics): The shared shipment model. Freight Management (viin_freight_management): The forwarding desk built on it. Logistics with Sales (viin_logistics_sale): Shipments from sales orders.
Can I try it before buying?
Yes - the Live Preview button at the top of this page opens the module's own screen on a working database.
How do I get support?
Write to apps.support@viindoo.com with your Odoo version and the technical name viin_logistics_account; pre-sales questions go to sales@viindoo.com.
See Logistics Accounting in Action
Shipment cost and revenue in the analytic ledger
Need help with Logistics Accounting?
For questions, implementation support, or consulting services, contact Viindoo.
Pre-Sales & Partnership
sales@viindoo.comWhen contacting us, please include:
- Odoo/Viindoo version (Odoo CE / Viindoo Editions).
- Number of users and business scope.
- Other modules currently in use.
Technical Support
apps.support@viindoo.comFor faster troubleshooting, please provide:
- Order number or app reference.
- Odoo/Viindoo version & edition.
- Steps to reproduce the issue.
- Screenshots/logs if available.
Upgrades to a newer Odoo series are a separate purchase for that series.
Technical Requirement
Changes log
0.1.1 - Latest on the 17.0 line
- Aligned with the 17.0 logistics shipment model.
Logistics Accounting
Note
Extends viin_logistics - see its documentation.
This module links every shipment in Shipment Management to its own analytic account, so accountants and logistics users can track the costs and revenues of a shipment without any manual setup. It also lets you tag a shipment with an Incoterm and, once accounting documents are linked to it, jump straight from the shipment to its related customer invoices and vendor bills.
Installation
- Make sure the Invoicing app is installed (Apps > Invoicing) - this module builds on it for analytic accounts, invoices and bills.
- Open the Apps app.
- Remove the default "Apps" filter from the search bar and search for "Logistics Accounting".
- Click Install on the module's card.
Installing this module adds a few fields and buttons to the existing Shipment form - there is no separate app to open afterwards; keep working from Shipment Management as usual.
Configuration
- Analytic Accounting. Go to Invoicing > Configuration > Settings, find the Analytics section and enable Analytic Accounting (visible once your user has full accounting access, not only Billing). This lets the module create and reuse a dedicated analytic account for every shipment automatically.
- Access rights. The Analytic Account field on a shipment is only visible to users who have analytic accounting access. The Customer Invoices and Vendor Bills buttons on a shipment are only visible to users with full accounting access (more than Billing) - a logistics-only user never sees them.
- Incoterms reference list. Under Shipment Management > Configuration, the Incoterms list used to tag shipments is available to Logistics Administrator users - see Manage the Incoterms reference list below for the exact menu path.
Usage
Create a shipment and see its dedicated analytic account
Go to Shipment Management > Operations > All Shipments.
Click New. A blank shipment opens in Draft, with the usual defaults already filled in.
Select the Customer for this shipment.
Click Save. A read-only Analytic Account field appears next to Customer, in General Information, carrying a name that matches the shipment reference - it is created automatically the first time, and reused if you ever recreate a shipment with the same reference.
Tag a shipment with an Incoterm
Open an existing shipment (or create one as above).
Click the Incoterm field, right below Shipment Type, and choose the applicable term - for example [CIF] COST, INSURANCE AND FREIGHT.
Click Save. The shipment now shows the selected Incoterm, giving accounting and operations a shared reference for cost and risk transfer on this shipment.
Manage the Incoterms reference list
Go to Shipment Management > Configuration. Look for the Intercorm section (this is how the section is labelled in the current release, though it is meant to read "Incoterm") and click Incoterms underneath it.
The standard Incoterms list opens, showing every Code and Name available to tag a shipment (EXW, FOB, CIF and the rest).
Troubleshooting
I don't see the Analytic Account field on a shipment
Your user does not have analytic accounting access yet. Ask your administrator to enable Analytic Accounting under Invoicing > Configuration > Settings (see Configuration above).
I don't see the Customer Invoices or Vendor Bills buttons
Either the shipment has no posted invoice or bill linked yet through its analytic account, or your user only has Billing-level access. Full accounting access is required to see these buttons.
Opening a shipment shows an error instead of loading
This can happen for a user with full accounting access when the shipment tries to compute its linked invoices and bills. Contact your administrator or Viindoo support so they can check the analytic accounting configuration on your database.
I can't delete a shipment or its analytic account
A shipment that already has analytic items recorded (for example from a posted invoice or bill) cannot be deleted, and its dedicated analytic account cannot be renamed, archived or deleted on its own - this protects your cost and revenue history. Archive the shipment instead; renaming the shipment also renames its analytic account automatically.
FAQ
Do I have to pick an Incoterm on every shipment? No - the Incoterm field is optional. Fill it in when you want a shared reference for cost and risk transfer between you and your customer or vendor.
Does every shipment get its own analytic account? Yes, automatically, the first time you save it - shipments never share an analytic account, and the account is grouped under a dedicated Shipment analytic plan so your analytic reporting stays scoped to shipments.
What happens to the analytic account if I rename a shipment? Its name is kept in sync automatically - renaming the shipment renames the analytic account for you.
Can I rename or archive a shipment's analytic account directly, from Accounting? No - once an analytic account is tied to a shipment, rename and archive it from the shipment itself; the account follows automatically.
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