What is a human resource and payroll management system? Learn details A - Z

Human resource and payroll management system, one of the leading effective solutions of enterprises to manage issues related to quantity, personnel bonus policy… What is this system specifically? What is the role? To understand more about this salary management, follow the following article of Viindoo.

Human resource and payroll management system is a human resource software solution, technology to support the work of accounting and human resources departments related to salary management, bonus, insurance, personal income tax... The salary management system helps to automatically calculate accurate data as well as save more time than traditional manual accounting and human resource operations.

The The role of the payroll management system is considered a great solution and tool to help businesses solve problems of timekeeping and employee payroll. The system automates all data retrieval processes such as working time, overtime, managing both broken and shift shifts for each department in the company.

In addition, the human resource salary management system also calculates salary automatically and accurately. All employee information from working progress, work time to personnel records is managed online on one system. So administrators can use it as an effective remote employee management software.

The payroll management software has high flexibility, can customize functions, export report files, meet the requirements of the profession. In particular, the salary calculation formula is as simple and flexible as in excel. Therefore, businesses can customize to fit the unit. In addition, businesses can easily integrate this system with applications such as asset management, accounting, and human resources, forming a total management solution. Thereby, all information about salary, finance, cost ... can be resolved on just one platform.

Organizational structure

• ​Building and managing the company's organizational structure according to each department/department
• Create job descriptions for each position in the structure
  

Business structure

• Business structure management aims to manage employees according to professional ranks and qualifications.
• Establish, manage and update skill description, training and experience of each level in the business structure.
• Compare and contrast the business structure and the enterprise structure.

Income structure

• Set up and manage the income structure of personnel by rank and position. Specifically, the income structure includes: Basic salary, bonus/allowance, benefits and deductions.

Personnel Profile

• Create and manage personnel profiles of each employee automatically from recruitment records.
• Query and display personnel information according to advanced search criteria.
• Store employee records in pdf, scanner without cumbersome papers.
• Create an employment contract directly from the recruitment file or when updating the personnel file. In particular, the contract can be printed directly according to the state labor contract form.
• Management system, reminding important dates, holidays, employees' birthdays or due date of contract/trial expiration.
• Allows searching, setting employee's working position and rank in personal profile. Thereby, the income structure is also automatically updated and displayed in detail.
• Calculating payments to employees at the end of labor contracts, severance allowances…
• Manage employees' leave, annual leave, sick leave, maternity leave, overtime or compensatory leave.

Personnel evaluation

• Manage personnel evaluation data (including criteria, methods, evaluation ladders)
• Create evaluation forms easily by important criteria
• Manage the status of personnel evaluation forms such as monthly, quarterly, yearly or final evaluation results.

Reward & Discipline

• Monitor and manage reward/discipline records, reward/discipline deadlines, employee rewards/disciplines
• Calculating commissions in different forms for sales and marketing staff
• Set up and update financial rewards/disciplines for employees in the payroll module to calculate income increases/decreases.

Timekeeping & salary calculation​

• Enter detailed timesheet by hour/shift/day/week/month/year for employees. Moreover, the timesheet is also created according to different management criteria such as: main working hours, extra hours, overtime, annual leave ...)
• The system can connect with specialized timekeeping devices and machines to collect and retrieve working hours automatically through Excel spreadsheets.
• Query and display attendance reports according to various criteria.
• Automate payroll calculation according to payroll structure . Automatically get data from other modules to update salary accurately.
• Retrieve salary data into personal income tax declaration, salary payment slip, salary accounting and social insurance.
• Automatically calculate and finalize PIT at the end of the year after paying bonuses, benefits and other deductions.

HR Report

• Create a library file to store personnel reports, updated according to current regulations
• The reporting system has illustrative graphs to analyze the personnel situation visually.
  

Viindoo is the leading provider of effective business management solutions in Vietnam. With many years of experience, Viindoo has become a long-term partner, providing management services for a series of large enterprises both at home and abroad. Viindoo Payroll is a solution to help businesses automate payroll effectively. With Viindoo Payroll, all activities in the business are automated, saving a lot of time and resources.

This software will help businesses save a lot of time to synthesize and calculate data by automated processes and structures. The accuracy of salary calculation and control activities has also been significantly improved. With Viindoo Payroll, businesses will reduce manual work and focus more on planning human resource strategies for future growth.

Through the above article, Viindoo hopes to help you better understand the human resource and payroll management system. Our website is constantly updated with the most modern and advanced business management methods today. Follow us to find the most effective, suitable business management solution.

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