Application goes through recruitment stages¶
Before becoming an employee of the company, an applicant will have to go through some recruitment rounds: review application, interview, professional exam, etc. Viindoo system provides the feature of recording and managing the recruitment stages corresponding to each round. This feature helps the company and HR department to closely follow each applicant, have an overview of the whole recruitment process and get information on what to do next with the applicant.
Requirements
This tutorial requires the installation of the following applications/modules:
Set up stages in the Recruitment module¶
To set up recruitment stages, you need Activating Developer Mode and have the Administrator access right of the Recruitment module.
Navigate to Recruitment > Configuration > Stages > +New.
![Create stage](../../../../_images/1-tao-giai-doan.en.jpg)
The stages creation will be displayed as the below photo:
![The view of stage creation](../../../../_images/2-giao-dien-tao-giai-doan.en.jpg)
Stage Name: the name of each recruitment stage according to the company’s recruitment process in reality. Keep the stage name relatively short. E.g. Initial assessment, First interview, Professional test.
Sequence: the sequence of the stage. The stage with the lower sequence number will precede the stages with the higher sequence number in the recruitment process. The stages with lower numbers will precede the stages with higher numbers in the hiring process.
Email Template: the email template will be auto-sent to the applicants when they come to this stage. Click on Create and Edit to create a new template or click on the purple arrow icon next to the email template to edit. Follow these instructions if you want to create an email template:
In the Email Template section, click on Create and Edit.
You need to enter the following information when an email template creation window pops out:
Name: name of the email template displayed on the system. You need to choose a name that is easy to understand and suitable for email content for each stage so that colleagues looking at the name can understand the content inside.
Applies to: the model to which this Email Template is applied, in the case of creating an Email Template that applies to the Recruitment model, you select the Recruitment Stages.
In the Content tab: enter the subject, type / for commands or click on Attachments button to upload to attach the files. All the information configured here is the email content sent to applicants. You also click on Preview to preview the content before it is sent.
After fulfilling the above information, click Save & Close..
Folded in Kanban: check on this item if you want to fold this stage in the form of Kanban when viewing All Applications. This option is often used for the stages where you rarely review the applications. Examples: Contract Signed Stage, Cancel Stage.
Hired Stage: if checked, this stage is used to determine the hire date of an applicant.
Job Specific: job positions are applied in this stage. You could select multiple job positions applied in this stage, or leave this field information blank if it is applied to all job positions.
Tooltips: includes annotation and convention on tag colors of this stage in the Kanban view. E.g. The grey tag is in processing, the red tag is blocked and the green tag is already for the next stage. In the Kanban view, you could use these tag colors to mark each applicant and grasp the realities of the recruitment situation right in the view of the applicant’s list.
Requirements: enter the requirements for an application to reach this stage. For example,the requirement of the First Interview stage is the application has passed two approvals.
After fulfilling the information, click the Save manually icon to save.
![Save stages](../../../../_images/7-luu-giai-doan.en.jpg)
After creating the stages, you can get an overview of which stage an applicant is in Kanban view by navigating to Recruitment > Applications > All Applications.
![Applications list](../../../../_images/8-danh-sach-ho-so-ung-vien.en.jpg)
Move stages for applications¶
You have to move the application to the next stage when the application passes one round. E.g. After successfully going through the Initial Qualification stage, the application will be moved to the next stage, the First Interview.
You could move the applications to another stage right in the Kanban view of the applications by dragging and dropping between the stages.
![Move the application stage](../../../../_images/9-chuyen-giai-doan-ho-so-ung-vien.en.jpg)
You can also navigate to the application view, and click on the stage that needs to be changed.
![Move the application stage in the view of applicants](../../../../_images/10-chuyen-giai-doan-ho-so-ung-vien-tren-giao-dien-ung-vien.en.jpg)
See also
Related article
Optional module